3-day Virtual Seminar

2-Hour Virtual Seminar on 20 Useful ChatGPT Prompts by Project Managers

Overview

This 2-hour seminar provides a structured and practical introduction to using ChatGPT prompts in project environments. Participants are introduced to 20 prompts covering common project-management activities, with examples showing how the wording can be adapted depending on the project, stakeholder, stage or required format.

Hour 1 focuses on prompt foundations, project planning and communication. Hour 2 moves into reporting, risk, decision support, change and project learning. The session also covers how to refine an initial response, protect sensitive project information and verify AI-generated content before it is used.

Why you should Attend

Using ChatGPT without a clear prompt can produce generic, incomplete or misleading results. For project managers, that can mean extra rework, poorly framed stakeholder communications or AI-generated information being treated as fact without sufficient review.

This seminar provides a practical toolkit of 20 project-specific prompts and shows how to adapt them by project context, audience and required output. Participants leave with prompt structures they can reuse immediately, while also understanding where human judgement, verification and data confidentiality remain essential.

Areas Covered in the Session

• Hour 1 - Prompt Foundations, Planning & Communication
  
  • Introduction to how ChatGPT can support project-management work and where human judgement is still required
  • Core prompt principles: clear task, relevant context, constraints, audience and output format
  • Prompt 1 - Defining project scope
  • Prompt 2 - Creating a milestone timeline
  • Prompt 3 - Building an initial task plan
  • Prompt 4 - Breaking down project deliverables
  • Prompt 5 - Structuring a project charter
  • Prompt 6 - Clarifying roles and responsibilities
  • Prompt 7 - Mapping key stakeholders
  • Prompt 8 - Writing stakeholder updates for different audiences
  • Prompt 9 - Creating focused meeting agendas
  • Prompt 10 - Turning meeting notes into summaries, actions and follow-ups
• Hour 2 - Reporting, Risk, Decisions & Project Closeout 
  
  • Prompt 11 - Drafting concise project status reports
  • Prompt 12 - Summarising progress against milestones and priorities
  • Prompt 13 - Identifying potential project risks for team review
  • Prompt 14 - Developing possible risk-response actions
  • Prompt 15 - Tracking and communicating project changes
  • Prompt 16 - Identifying blockers, dependencies and unresolved issues
  • Prompt 17 - Supporting option and trade-off discussions
  • Prompt 18 - Preparing an executive-level project summary
  • Prompt 19 - Generating a structured lessons-learned or retrospective summary
  • Prompt 20 - Preparing project closeout and handover information
  • Responsible use: confidentiality, checking outputs, avoiding unsupported assumptions and retaining ownership of project decisions
  • Q&A

Who Will Benefit

• Project Managers and Project Coordinators
• PMO Leads and Portfolio Professionals
• Programme Managers
• Transformation and Strategy Professionals
• Consultants and Business Analysts
• Operational Managers leading delivery teams
• Professionals responsible for stakeholder communication, reporting or project administration